This is a Position Based Test conducted in accordance with Civil Service Rule 111A.
+ Application Opening - October 21, 2024
+ Deadline to Apply: November 4, 2024, 11:59 PM PST
+ Recruitment ID: REF45374R
+ Exam Analyst: Zoey Feng (yajian.feng@sfgov.org)
The Department
The San Francisco Planning Department (https://sfplanning.org/) (CPC) plays a central role in guiding the growth and development in our City. The Department works with other City agencies and the community to help achieve great planning for a great city. ?
Our Mission
San Francisco Planning shapes how land is used to meet community needs and guide our citys future, creating inclusive, sustainable, and prosperous neighborhoods.
Our Racial and Social Equity Vision
The Departments racial and social equity vision is:?
We envision inclusive neighborhoods that provide all with the opportunity to lead fulfilling, meaningful, and healthy lives. We envision a city where public life and public spaces reflect the past, present, and future of San Franciscans. We envision a city where a persons race does not determine their lives prospects and success.
We envision an inclusive Planning Department and Commissions that represent and engage the communities we serve. We envision a department that proactively infuses racial and social equity in both internal operations and external Planning work. Together, we are reimagining what the Planning field is and can be inclusive, diverse and one that centers racial and social equity both as a practice and as an indicator of success.
To achieve this broader city vision, we must do our part and address racial and social equity within the Planning Departments policies and practices.
The San Francisco Planning Department is seeking applications for an Assistant Graphic Design and Geographic Information System Analyst position.
Under general direction, the IS Business Analyst - Assistant is responsible for assisting with creating visually effective designs for a variety of print and digital media, including websites, social media, presentations, reports, and other design projects as it relates to the needs for the Planning Department.
The IS Business Analyst - Assistant will also be responsible for supporting the maintenance of various GIS datasets, creating high-quality cartography, and support the building and maintaining GIS web maps and tools. This position may also perform functional tasks such as website design, developing documentation, testing, and user support.
The essential functions of this position include but are not limited to:
+ Assist with preparing a wide variety of graphics, such as logos, icons, infographics, presentations, and reports for internal and external stakeholders;
+ Assist with designing websites, social media posts, and public informational materials;
+ Support the maintenance and development of various Geographic Information System (GIS) datasets, using GIS software to assist with the development of geospatial data, and analyze spatial and non-spatial data to assist with the development of reports;
+ Assist with maintaining GIS web maps and tools to support internal and external stakeholders;
+ Assist in the design of new and/or revise GIS systems and programs, and in the coordination of integration into existing systems and procedures;
+ May perform testing necessary to debug new and revise GIS desktop tools;
+ Designs print and digital materials with a lens of cultural competency, nuances, and digital accessibility for the Departments diverse stakeholders.
Education:
An associate degree in business administration, public administration, information systems, economics, finance, computer science or a closely related field from an accredited college or university OR its equivalent in terms of total course credits/units [i.e., at least sixty (60) semester or ninety (90) quarter credits/units with a minimum of twenty (20) semester or thirty (30) quarter credits/units in one of the fields above or a closely-related field].
Substitution:
Experience in the information systems field, including technical support, content management, administration of network applications or system analysis may be substituted for the required degree on a year-for-year basis (up to a maximum of two (2) years). One (1) year is equivalent to thirty (30) semester units / forty-five (45) quarter units with a minimum of 10 semester / 15 quarter units in one of the fields above or a closely related field.
Desirable Qualifications
Technical skills
+ Experience with graphics design for broadcast, including setup and troubleshooting of character generator, non-linear editing and bulletin board systems using web design and graphic tools such as PhotoShop, After Effects, Page Maker, and Illustrator.
+ Completion of Geographic Information System (GIS) courses using ESRI products (Arcview, ArcInfo, ArcGIS, MapObjects, ArcIMS).
+ Experience with Design software (like Adobe Creative Cloud, Sketch)
+ Experience with Content Management Systems (like Drupal or WordPress), HTML, and CSS.
Applicants must meet the minimum qualifications requirement by the final filing date unless otherwise noted.
Verification
Applicants may be required to submit verification of qualifying education and experience at any point during the recruitment and selection process. If education verification is required, information on how to verify education requirements, including verifying foreign education credits or degree equivalency, can be found at http://sfdhr.org/index.aspx?page=456
Note
Falsifying one's education training, or work experience or attempted deception on the application may result in disqualification for this and future job opportunities with the City and County of San Francisco.
Selection Procedures
After application submission, candidates deemed qualified must complete all subsequent steps to advance in this selection process, which includes the following:
1. Minimum Qualification Supplemental Questionnaire (MQSQ) - Qualifying
Candidates will be sent an MQSQ via email as part of the employment application. Applicants will be required to respond to the MQSQ in the time frame indicated and submit their answers as directed. This MQSQ is designed to obtain specific information regarding an applicant's experience in relation to the Minimum Qualifications (MQs) for this position. The MQSQ will be used to evaluate if the applicant possesses the required minimum qualifications.
2. Supplemental Questionnaire Exam (SQ) - Weight 100%
Candidates who meet the minimum qualification for this position will be sent a Supplemental Questionnaire (SQ) via email to complete and return. Applicants will be required to respond to the SQ in the time frame indicated and submit their answers as directed.
The Supplemental Questionnaire is designed to determine relative knowledge, skills and ability levels in job related areas which may include, but not be limited to: Problem solving ability; Ability to analyze and categorize data and information and use desktop publishing, illustration, photo retouching, web design and other graphic design software; Project management ability; Oral communication skills; and Written communication ability.
The SQ will account for 100% of the total weight of the final score.
A passing score must be achieved on all components of the selection procedures in order to be placed/ranked on the score report. The department may administer additional position-specific selection procedures to make final hiring decisions.
Eligible List/Score Report:
A confidential eligible list of applicant names that have passed the civil service examination process will be created, and used for certification purposes only. An examination score report will be established, so applicants can view the ranks, final scores and number of eligible candidates. Applicant information, including names of applicants on the eligible list, shall not be made public unless required by law. However, an eligible list shall be made available for public inspection, upon request, once the eligible list is exhausted or expired and referrals resolved. The eligible list/score report resulting from this civil service examination process is subject to change after adoption (e.g., as a result of appeals), as directed by the Human Resources Director or the Civil Service Commission.
Certification: The certification rule for the eligible list resulting from this examination will be Rule of Seven (7). Additional selection processes may be conducted by the hiring department prior to making final hiring decisions.
The duration of the eligible list resulting from this examination process will be six (6) months, and may be extended with the approval of the Human Resources Director.
Upon approval of the Human Resource Director (see Civil Service Rule 111A.26.5), the eligible list/score report resulting from this announcement may be used by other departments that also use this classification or a similar classification. To find other Departments which use this classification, please see: https://sfdhr.org/sites/default/files/documents/Forms-Documents/Position-Counts-by-Job-Codes-and-Department-FY-2023-24.pdf.
Additional Information Regarding Employment with the City and County of San Francisco:
+ Information About The Hiring Process (https://sfdhr.org/information-about-hiring-process)
+ Position Based Testing Information
+ Conviction History (http://sfdhr.org/conviction-history-faq)
+ Employee Benefits Overview
+ Equal Employment Opportunity (https://sfdhr.org/equal-employment-opportunity)
+ Disaster Service Worker (https://sfdhr.org/disaster-service-workers)
+ ADA Accommodation
+ Veterans Preference (http://sfdhr.org/information-about-hiring-process#veteranspreference)
+ Seniority Credit in Promotional Exams
+ Right to Work (https://sfdhr.org/information-about-hiring-process#identification)
+ Copies of Application Documents
+ Diversity Statement (https://sfdhr.org/information-about-hiring-process#diversitystatement)
Terms of Announcement:
This is a Position Based Test conducted in accordance with Civil Service Rule 111A. Applicants must be guided solely by the provisions of this announcement, including requirements, time periods and other particulars, except when superseded by federal, state or local laws, rules or regulations. Clerical errors may be corrected and, if so, an amended note will be posted on this official job announcement.
The terms of this announcement may be appealed under Civil Service Rule 111A.35.1. The standard for the review of such appeals is abuse of discretion or no rational basis for establishing the position description, the minimum qualifications and/or the certification rule. Appeals must include a written statement of the item(s) being contested and the specific reason(s) why the cited item(s) constitute(s) abuse of discretion by the Human Resources Director. Appeals must be submitted directly to the Executive Officer of the Civil Service Commission within five business days of the announcement issuance date
How to Apply:
To be considered, please submit a SmartRecruiters application and attach to your application:
+ Resume
Applications for City and County of San Francisco jobs are only accepted through an online process.
Applicants may be contacted by email about this recruitment and, therefore, it is their responsibility to ensure that their registered email address is accurate and kept up-to-date. Also, applicants must ensure that email from CCSF is not blocked on their computer by a spam filter. To prevent blocking, applicants should set up their email to accept CCSF mail from the following addresses (@sfgov.org, @sfdpw.org, @sfport.com, @flysfo.com, @sfwater.org, @sfdph.org, @asianart.org, @sfmta.com, @sfpl.org, @dcyf.org, @first5sf.org, @famsf.org, @ccsf.edu, @smartalerts.info, and @smartrecruiters.com).
Applicants will receive a confirmation email that their online application has been received in response to every announcement for which they file. Applicants should retain this confirmation email for their records. Failure to receive this email means that the online application was not submitted or received.
Questions: If you have any questions regarding this recruitment or application process, please contact the exam analyst, Zoey Feng, by telephone at 628-652-7628, or by email at yajian.feng@sfgov.org.
The City and County of San Francisco encourages women, minorities and persons with disabilities to apply. Applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical disability, mental disability, medical condition (associated with cancer, a history of cancer, or genetic characteristics), HIV/AIDS status, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, military and veteran status, or other protected category under the law.

Risk Management is a division of the Office of the City Administrator. We help departments manage their risks of uncertainty through: + Providing Risk Management guidance to all departments of the City + Setting Insurance Requirements + Advising on Indemnity + Insurance Program Administration Risk Management also helps with small contractor bonding and technical assistance through the Contractor Development Program (CDP) Administrator. IMPORTANT: AS PART OF THE APPLICATION PROCESS, PLEASE SUBMIT AN APPLICATION AND CLICK ON THE LINK BELOW TO SUBMIT A RESPONSE TO THE SUPPLEMENTAL QUESTIONNAIRE. BOTH ARE REQUIRED AS PART OF THE APPLICATION PROCESS. 1823-Senior Risk Analyst - Risk Management- Supplemental Questionnaire (https://forms.office.com/g/D2WXR8Neu8) Under general administrative direction, this position will be responsible for overseeing and directing an employee and outside vendors, as well as performing a variety of complex and difficult duties within the Risk Management Division as directed, focusing primarily on the following areas of responsibility: + Providing support to City departments in all phases of contracts, leases, licenses, grants, permits, easements, and other agreements insurance setting, requirement interpretation, and evidence of insurance analysis. + Training City department staff personnel in insurance and risk management practices. + Managing the Request for Qualifications (RFQ)/Request For Proposal (RFP) Process to establish and maintain a new ongoing Citywide Eligible List of Insurance Vendors (Insurance Brokers and Service Providers). + Supporting the Division in managing the intricacies of budget, work order development billing, insurance placement, and the procurement of brokers & service providers unique to the Division. + Coordinating the evaluation of Citywide risk management maturity, which includes but is not limited to: + Collaborating across City departments to design, develop and administer additional training opportunities for understanding Risk Management processes and industry standards (e.g., ISO 31000) + Reviewing, implementing and maintaining policies, procedures and plan documents to ensure smooth operation of the Citys insurance programs. + Conducting data analysis and preparing presentations, reports, and materials needed to facilitate insurance renewals and measure underwriting performance for various internally and external audiences. + Researching best practices used in other jurisdictions and presenting a draft work plan with recommendations for enhancing and streamlining the Citys Risk Management program. + Preparing reports and analyzing risk management data to support decision-making. + Overseeing and directing outside vendors (e.g., brokers and risk management service providers) to ensure insurance policies and programs are placed, renewed, and well-documented in accordance with applicable policies that promote transparency and accountability. + Providing support for the Contractor Development Program (CDP) (formerly known as Surety Bonding and Financial Assistance Program under Administrative Code Section 14B.16), in coordination within the Risk Management Division, as well as Contact Monitoring Division and the CDP Administrator. + Managing technology platform(s) utilized by the city (e.g. Peoplesoft, ServiceNow, Salesforce) to manage and track risk management data. + Developing, building and maintaining strong collaborative relationships with internal and external City stakeholders on Policy, Financial and Operational matters related to the Citys Risk Management programs Education Possession of a baccalaureate degree from an accredited college or university; AND Experience Possession of three (3) years full-time equivalent experience performing professional-level analytical work. Qualifying professional-level analytical work includes analysis, development, administration, and reporting in major programs and functions of an organization in the areas of budgets, contracts, grants, policy, or other functional areas related to the duties of positions in the 182X Class series; AND Substitution Possession of a graduate degree (Master's degree or higher) from an accredited college or university with major coursework in specialized subject matter areas such as public or business administration, management, business law, contract law, public policy, urban studies, economics, statistical analysis, finance, accounting or other fields of study closely related to the essential functions of positions in the Class series may be substituted for one (1) year of required experience. Additional experience as described above may be substituted for the required degree on a year-for-year basis (up to a maximum of 2 years). Thirty (30) semester units or forty-five (45) quarter units equal one year. Desirable Qualifications (Ideal Candidate): The ideal candidate possess: 1. Insurance Expertise + In-depth knowledge of property and casualty insurance with a strong understanding of risk management processes. + Familiarity with insurance requirements in contracts and the ability to review and analyze insurance documents such as certificates of insurance (COIs) and endorsements. + Experience with insurance policy renewal cycles and knowledge of various types of coverage (e.g. general liability, auto liability, workers compensation, builders risk & inland marine, professional liability, etc.) + Knowledge of general insurance industry standards, such as ISO 31000. 2. Contract and Document Review + Experience in reviewing professional services and construction contracts and applying risk management concepts. + Strong critical thinking skills and the ability to work independently on assigned tasks and projects. 3. Stakeholder Communication + Understanding the roles and responsibilities of insurance brokers versus insurance carriers, and the ability to effectively communicate with both, as needed. 4. Regulatory Knowledge and Administrative Abilities + Ability to perform difficult and specialized administrative work involving individual judgment, with knowledge of appropriate laws, regulations, and procedures. + Familiarity with the Citys budget and work order processes Important Note(s): + One-year full-time employment is considered equivalent to 2000 hours (2000 hours of qualifying work experience is based on a 40-hour work week). Any overtime hours that you work above forty (40) hours per week are not included in the calculation to determine full-time employment. + Applicants must meet minimum qualification requirements by the final filing date unless otherwise noted. + Please make sure it is absolutely clear in your application exactly how you meet the minimum qualifications. Applicants may be required to submit verification of qualifying education and experience at any point during the recruitment and selection process. + Please be aware that any misrepresentation of this information may disqualify you from this recruitment or future job opportunities. + Information About The Hiring Process (https://sfdhr.org/information-about-hiring-process) + Conviction History + Employee Benefits Overview (https://sfdhr.org/benefits-overview) + Equal Employment Opportunity (https://sfdhr.org/equal-employment-opportunity) + Disaster Service Worker (https://sfdhr.org/disaster-service-workers) + ADA Accommodation + Veterans Preference (http://sfdhr.org/information-about-hiring-process#veteranspreference) + Right to Work + Copies of Application Documents (https://sfdhr.org/information-about-hiring-process#copies) + Diversity Statement + Interested candidates are encouraged to apply AND complete Supplemental Questionnaire as soon as possible, as this job announcement will close at any time, but not earlier than November 17, 2024 at 11:59PM. + Late or incomplete submissions will not be considered. Mailed, hand delivered or faxed documents/applications will not be accepted. + For questions or inquiries, please contact: Elbi Magana, Human Resources Analyst at elbi.magana@sfgov.org + Your application MUST include a resume. To upload these item, please attach using the "additional attachments" function. Verification: Applicants may be required to submit verification of qualifying education and experience at any point in the application and/or departmental selection process. Written verification (proof) of qualifying experience must verify that the applicant meets the minimum qualifications stated on the announcement. Written verification must be submitted on employers official letterhead, specifying name of employee, dates of employment, types of employment (part-time/full-time), job title(s), description of duties performed, and the verification must be signed by the employer. City employees will receive credit for the duties of the class to which they are appointed. Credit for experience obtained outside of the employees class will be allowed only if recorded in accordance with the provisions of the Civil Service Commission Rules. Experience claimed in self-employment must be supported by documents verifying income, earnings, business license and experience comparable to the minimum qualifications of the position. Copies of income tax papers or other documents listing occupations and total earnings must be submitted. If education verification is required, information on how to verify education requirements, including verifying foreign education credits or degree equivalency, can be found at http://sfdhr.org/index.aspx?page=456. Note: Falsifying ones education, training, or work experience or attempted deception on the application may result in disqualification for this and future job opportunities with the City and County of San Francisco. Applications will be screened for relevant qualifying experience. Additional screening mechanisms may be implemented in order to determine candidates qualifications. Only those applicants who most closely meet the needs of the Agency will be invited to participate in the selection process. Applicants meeting the minimum qualifications are not guaranteed advancement to the interview. Qualified applicants with disabilities requiring reasonable accommodation in the selection process must contact the Agency by phone at (415) 554-6065 or, if hearing impaired at (415) 554-6015 (TTY). The City and County of San Francisco encourages women, minorities and persons with disabilities to apply. Applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical disability, mental disability, medical condition (associated with cancer, a history of cancer, or genetic characteristics), HIV/AIDS status, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, military and veteran status, or other protected category under the law.

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